SIZA Ethical Trade Management System Document Templates Toolkit
ASC Food Safety Consultants provides a practical SIZA Ethical Trade Management System Toolkit for farms, producers, packhouses and agricultural supply chain businesses preparing for SIZA social compliance audits, ethical trade customer requirements, fair labour practice reviews and health and safety readiness. According to the uploaded index, the package reflects 150 indexed entries when the listed document sections and the supporting facility evidence areas are counted together.
Build a stronger SIZA ethical trade management system
The toolkit is arranged according to the uploaded SIZA Ethical Toolkit Index and supports documented control over policies, procedures, employment records, worker welfare, OHS, working hours, wages, accommodation and contractor management.
What this toolkit helps you do
- Develop a structured ethical trade management system
- Prepare documented evidence for SIZA social compliance readiness
- Support fair labour practice, worker welfare and OHS implementation
- Control records for wages, contracts, deductions, leave and working hours
- Track non-conformances, corrective actions, inspections and monitoring
- Demonstrate farmer control over contractors and TES providers
Who this toolkit is ideal for
- Farms and agricultural producers
- Packhouses and primary production businesses
- Exporters and supplier farms preparing for customer ethical trade reviews
- HR managers, compliance managers and OHS representatives
- Consultants supporting SIZA social compliance implementation
- Businesses using contractors, seasonal workers or TES providers
Explore the indexed SIZA toolkit document groups
The SIZA Ethical Trade Management System Toolkit is organised into practical document groups covering policies, procedures, employment controls, monitoring records, facility evidence and contractor management.
Core SIZA ethical trade policies and procedures covering business ethics, ethical trade, whistle-blowing, forced labour, child labour, freedom of association, discrimination, hygiene, first aid, occupational health and safety, identity document controls, family and spousal employment, children resident on the farm, collective bargaining, harassment, chronic illness, asbestos, accommodation, maternity and parental leave, working hours, rain day treatment, contractor management and key management system procedures.
Preview entries
- SE POL - 001 Business Ethics and Social Responsibility
- SE POL - 002 Ethical Trade Policy
- SE POL - 003 Whistle-blower Policy
- SE POL - 004 Forced Labour Policy
- SE POL - 005 Child Labour Policy
- SE PRO - 001 Freedom of Association and Collective Bargaining
27 more entries available in this section.
Full indexed entries
- SE POL - 001 Business Ethics and Social Responsibility
- SE POL - 002 Ethical Trade Policy
- SE POL - 003 Whistle-blower Policy
- SE POL - 004 Forced Labour Policy
- SE POL - 005 Child Labour Policy
- SE PRO - 001 Freedom of Association and Collective Bargaining
- SE PRO - 004 Discrimination, Harassment and Abuse Policy
- SE POL - 012 Code of Conduct and Hygiene Rules Policy
- SE POL - 013 First Aid Policy
- SE RA 001 Occupational Health and Safety Policy
- SE POL - 014 Identity Document & Personal Belongings Policy
- SE POL - 015 Family Members & Spousal Employment Policy
- SE POL - 016 Children Resident in the Workplace Policy
- SE POL - 017 Collective Bargaining / Recognition Agreement
- SE POL - 018 Sexual Harassment Policy
- SE POL - 019 Workplace Violence & Harassment Policy
- SE POL - 020 HIV/AIDS, TB and Chronic Illness Workplace Policy
- SE POL - 021 Asbestos Management Policy
- SE POL - 022 Worker Housing & Accommodation Policy
- SE POL - 023 Maternity & Parental Leave Policy
- SE POL - 024 Working Hours, Overtime & Rest Period Policy
- SE POL - 025 Rain Day / Work Stoppage Policy
- SE POL - 026 Contractor Management Policy
- SE PRO - 002 Management Review Procedure
- SE PRO - 005 Worker-Management Communication Procedure
- SE PRO - 006 SIZA Code Awareness & Training Procedure
- SE PRO - 007 External Communication & Stakeholder Reporting Procedure
- SE PRO - 008 Visitor & Stakeholder Code of Conduct
- SE PRO - 009 Document Control & Record Retention Procedure
- SE PRO - 010 Recruitment Procedure (Forced Labour & Trafficking Prevention)
- SE PRO - 011 Forced Labour Awareness Training Procedure
- SE PRO - 012 Termination & Resignation Procedure
- SE PRO - 013 Disciplinary Code & Procedure
Employment equity and fair labour practice documents supporting equal opportunity, wage structures, terms of employment, Employment Equity Forum records and grievance handling.
Preview entries
- SE POL 006 Employment Equity Policy
- SE PRO - 003 Wages, Benefits and Terms of Employment
- SE RC - 010 Job Grading, and link to wages
- SE RC 1 EEF Meeting Agenda
- SE PRO - 003 Grievance Procedure
Full indexed entries
- SE POL 006 Employment Equity Policy
- SE PRO - 003 Wages, Benefits and Terms of Employment
- SE RC - 010 Job Grading, and link to wages
- SE RC 1 EEF Meeting Agenda
- SE PRO - 003 Grievance Procedure
Operational records and registers used to demonstrate day-to-day implementation of grievance handling, attendance control, sick leave tracking and near-miss reporting.
Preview entries
- SE PRO - 003 Grievance Procedure
- SE RC 004 Grievances Register
- SE RC - 15 Near Miss Form
- SE RC - 03.1 Attendance Register (BCEA Form A3)
- SE RC - 014 Sick Leave Register
Full indexed entries
- SE PRO - 003 Grievance Procedure
- SE RC 004 Grievances Register
- SE RC - 15 Near Miss Form
- SE RC - 03.1 Attendance Register (BCEA Form A3)
- SE RC - 014 Sick Leave Register
Employment contracts, appointment letters, tenancy agreements, TES / contractor service agreements and acknowledgement templates used to formalise responsibilities, appointments and employment terms.
Preview entries
- SE RC - 003 Supervisor Contract signed (Seasonal Worker)
- SE RC AP1 Fair Labour Practice Rep Appointment Letter
- SE RC AP2 Workers Welfare Rep Appointment Letter
- SE RC AP3 Health and Safety Rep Appointment Letter
- SE RC AP4 First Aider Appointment Letter
- SE RC - 016 Appointment Letter Health and Safety Representative
9 more entries available in this section.
Full indexed entries
- SE RC - 003 Supervisor Contract signed (Seasonal Worker)
- SE RC AP1 Fair Labour Practice Rep Appointment Letter
- SE RC AP2 Workers Welfare Rep Appointment Letter
- SE RC AP3 Health and Safety Rep Appointment Letter
- SE RC AP4 First Aider Appointment Letter
- SE RC - 016 Appointment Letter Health and Safety Representative
- SE RC AP5 Senior Management Appointment Letter (Fair Labour Practice)
- SE RC AP6 OHS Act Section 16(1) / 16(2) Appointment Letter
- SE RC - 018 Temporary Employment Service (TES) / Contractor SLA
- SE RC - 021 Tenancy / Accommodation (ESTA) Agreement
- SE RC - 045 Permanent Employee Contract Template
- SE RC - 046 Fixed-Term / Temporary Employee Contract Template
- SE RC - 047 Group / Seasonal Worker Briefing & Acknowledgement Register
- SE RC - 048 Contract Amendment / Addendum Template
- SE RC - 049 Generic Contract Display Notice
Implementation evidence templates including grievance forms, PPE records, medical surveillance, training registers, incident reports, inspections, deduction authorisations, leave records, wage records, working-hour controls and contractor oversight records.
Preview entries
- SE RC 2 Employee Grievance Form
- SE RC - 012 PPE Issuing Register
- SE RC - 013 Pre-Medical Employment Form
- SE RA - 001 Workers Health and Safety Risk Assessment
- SE RC - 008 Health and Safety Meeting Minutes
- SE POL 006 Whistle-blower Policy (Duplicate, with phone number)
44 more entries available in this section.
Full indexed entries
- SE RC 2 Employee Grievance Form
- SE RC - 012 PPE Issuing Register
- SE RC - 013 Pre-Medical Employment Form
- SE RA - 001 Workers Health and Safety Risk Assessment
- SE RC - 008 Health and Safety Meeting Minutes
- SE POL 006 Whistle-blower Policy (Duplicate, with phone number)
- SE RC - 017 Non-Conformance & Corrective Action Register
- SE RC - 019 TES / Contractor Code Commitment & Self-Assessment
- SE RC - 020 Loan / Advance / Voluntary Deduction Authorisation
- SE RC - 022 TES / Contractor Child Labour Compliance Check
- SE RC - 023 Young Workers (15-17) Register
- SE RC - 024 Parental / Guardian Consent Form (Young Workers)
- SE RC - 025 Worker Representative Election Records
- SE RC - 026 Worker Representative Notice / Display Template
- SE RC - 027 Disciplinary Action Register
- SE RC - 028 Equal Pay for Equal Work Verification Record
- SE RC - 029 EEA Display & Workplace Posting Register
- SE RC - 030 OHS Acts Display Register
- SE RC - 031 Health & Safety Training Register
- SE RC - 032 Driver / Forklift / Machinery Operator Competency Register
- SE RC - 033 Emergency Evacuation / Fire Drill Register
- SE RC - 034 Accident / Incident / Annexure 1 (WCL2) Report & Register
- SE RC - 035 First Aid Kit Inspection Register
- SE RC - 036 Pesticide / HCS Medical Surveillance Register
- SE RC - 037 Hazard Signage Inspection Register
- SE RC - 038 Latent Risk Register
- SE RC - 039 Building & Workers' Housing Inspection Register
- SE RC - 040 Workplace Lighting (Lux) Measurement Record
- SE RC - 041 Worker Transport Vehicle Inspection Register
- SE RC - 042 Drinking Water Quality (SANS 241) Test Records
- SE RC - 043 Sanitary Facility Inspection Register
- SE RC - 044 Dormitory / Communal Accommodation Fire Safety Inspection
- SE RC - 050 Wage Calculation Methodology & NMW Compliance Record
- SE RC - 051 Payslip Template (SD13 Section 6 compliant)
- SE RC - 052 Payslip Explanation / Induction Acknowledgement
- SE RC - 053 Food Provision Deduction Authorisation
- SE RC - 054 Housing / Accommodation Deduction Authorisation
- SE RC - 055 Worker Purchase / Service Deduction Authorisation
- SE RC - 056 Lost / Damaged Equipment Replacement Record
- SE RC - 057 Leave Application Form
- SE RC - 058 Leave Records & Annual Leave Tracking Register
- SE RC - 059 Maternity Return-to-Work Medical Clearance
- SE RC - 062 TES / Independent Contractor Internal Audit Report
- SE RC - 063 Averaging of Hours Agreement
- SE RC - 064 Compressed Work Week Agreement
- SE RC - 065 Overtime Agreement / Authorisation Form
- SE RC - 066 Sunday Work Agreement & Records
- SE RC - 067 Public Holiday Work Agreement & Exchange Record
- SE RC - 068 Night Work Agreement & Allowance Record
- SE RC - 069 Meal Interval & Rest Period Record
Facility-held records that support legal compliance and SIZA audit readiness, including payroll records, UIF, COIDA, leave, contracts, training, maintenance, risk assessments, medical surveillance and Department of Employment and Labour correspondence.
Preview entries
- Payslips / wage and payment records
- UIF registration and payment proof
- Signed deduction authorisations
- Leave records
- Employment contracts
- Time and attendance records
12 more entries available in this section.
Full indexed entries
- Payslips / wage and payment records
- UIF registration and payment proof
- Signed deduction authorisations
- Leave records
- Employment contracts
- Time and attendance records
- Overtime / Sunday / Public Holiday records
- Night work and meal break records
- UIF Registration Certificate
- COIDA Letter of Good Standing
- Worker contracts (all categories)
- Disciplinary records and hearing minutes
- Medical surveillance reports
- Training certificates and registers
- Service and maintenance records
- Risk assessment and action plan
- Worker representative election records
- DoL correspondence
A dedicated contractor-control section showing how the farmer actively approves, inducts, monitors, inspects and audits contractors and TES providers on the farm.
Preview entries
- SE POL - 026 Contractor Management Policy
- SE PRO - 025 Contractor Approval and Onboarding Procedure
- SE PRO - 026 Contractor Induction Procedure
- SE PRO - 027 Contractor Daily Monitoring Procedure
- SE RC - 070 Contractor Approval Form
- SE RC - 071 Contractor Induction Register
4 more entries available in this section.
Full indexed entries
- SE POL - 026 Contractor Management Policy
- SE PRO - 025 Contractor Approval and Onboarding Procedure
- SE PRO - 026 Contractor Induction Procedure
- SE PRO - 027 Contractor Daily Monitoring Procedure
- SE RC - 070 Contractor Approval Form
- SE RC - 071 Contractor Induction Register
- SE RC - 072 Daily Contractor Inspection Checklist
- SE RC - 073 Contractor-Type Specific Inspection Checklist
- SE RC - 074 Contractor Accommodation Inspection Checklist
- SE RC - 075 Contractor File Audit Checklist
SIZA Ethical Trade Management System Toolkit price
A once-off digital toolkit designed to help agricultural businesses strengthen ethical trade documentation, worker welfare controls, labour compliance records and audit readiness evidence.
SIZA Ethical Trade Management System Document Templates Toolkit
Use the toolkit as a structured starting point for developing, updating and maintaining your SIZA social compliance system. The templates must be adapted to your farm, workforce, accommodation, contractors, facilities, risks and operational practices.
Please review the terms and conditions before purchasing. Documentation templates support implementation, but they do not guarantee audit approval or certification.
Practical documentation support across the major SIZA ethical trade areas
The toolkit supports the major implementation areas reflected in the uploaded index and commonly reviewed during SIZA social compliance preparation.
Management systems and business ethics
Policies, management appointments, management review, document control, stakeholder conduct, code awareness and corrective action tracking.
Forced labour prevention
Controls for voluntary employment, ID document handling, recruitment, loans, resignation, termination and forced-labour awareness.
Child labour and young workers
Child labour prohibition, age verification, child labour remediation, young worker controls and parental consent records.
Worker representation and communication
Worker representative elections, worker-management forums, communication procedures and collective bargaining support.
Fair treatment and harassment prevention
Employment equity, equal pay verification, grievance handling, discrimination controls, sexual harassment and workplace violence controls.
Health, safety and accommodation
OHS appointments, risk assessments, PPE, first aid, emergency preparedness, HCS controls, housing, water, sanitation and fire safety records.
Wages, contracts and leave
Employment contracts, wage methodology, payslips, deduction authorisations, leave forms, leave tracking and maternity or parental leave support.
Working hours and rest periods
Overtime, averaging, compressed work week, Sunday work, public holiday work, night work, meal intervals and rest records.
Contractor and TES control
Approval, onboarding, induction, daily monitoring, contractor accommodation checks, code commitments and contractor file audits.
Use the toolkit as a framework, then customise it to your site
Good social compliance is not only paperwork. The documents must match actual practices, worker understanding, payroll records, working hours, health and safety controls, accommodation conditions and contractor arrangements.
Recommended implementation steps
- Review the toolkit index against your current SIZA readiness status
- Customise policies and procedures for your site
- Assign senior management responsibilities and worker representatives
- Train supervisors, workers and contractors on relevant procedures
- Start using registers, inspection records and monitoring tools
- Conduct a contractor file review and internal gap assessment
- Record non-conformances and corrective actions
Common evidence areas to check
- Employment contracts and payslips
- Working hours and overtime records
- Leave records and deduction authorisations
- Worker housing and sanitary facility inspections
- OHS appointments, PPE and risk controls
- Chemical handling and medical surveillance records
- Contractor and TES approval, induction and monitoring records
- Grievance, disciplinary and worker forum records
SIZA, labour and ethical trade resources
Use these references alongside the toolkit to support implementation planning, legal awareness, ethical trade system development and audit preparation.
SIZA Official Website
Access official SIZA information, programme updates, sustainability resources and ethical trade guidance.
SIZA Standards
Review the official SIZA social compliance and environmental standards used across agricultural supply chains.
Department of Employment and Labour South Africa
Access South African labour legislation, employment conditions, OHS information and official labour resources.
International Labour Organization
Access international labour standards relevant to forced labour, child labour, non-discrimination and worker rights.
SIZA Ethical Trade Management System Toolkit FAQs
Answers to common questions about the SIZA toolkit, its indexed content, revision status, contractor management documents, delivery, pricing and audit-readiness support.
The SIZA Ethical Trade Management System Toolkit is a digital document templates package for farms, producers, packhouses and agricultural supply chain businesses that need structured documentation to support SIZA social compliance, ethical trade implementation, fair labour practice evidence and audit readiness.
The uploaded index reflects 150 indexed entries when the seven main indexed sections and the supporting facility evidence areas are counted together. This includes 134 listed document entries plus 16 supporting evidence areas that the facility must have available.
The toolkit index includes policies, procedures, appointment letters, contracts, registers, forms, checklists, risk assessments and supporting evidence records. Document codes include SE POL for policies, SE PRO for procedures, SE RC for records, registers, forms and checklists, SE RA for risk assessments, SE PLA for plans and SE RC AP for appointment letters.
Yes. The templates are intended to be editable so they can be adapted to the farm, packhouse, workforce structure, housing arrangements, contractors, TES providers, health and safety risks, payroll system and operational practices.
Yes. The uploaded index includes a dedicated contractor management section covering contractor policy, approval and onboarding, induction, daily monitoring, contractor approval forms, induction registers, daily inspection checklists, contractor-type specific inspections, accommodation inspections and contractor file audits.
Yes. The index includes permanent, fixed-term, temporary and seasonal employment contract templates, contract amendment templates, payslip support, wage calculation and National Minimum Wage compliance records, deduction authorisations and leave tracking records.
Yes. The index includes OHS policy support, OHS appointments, health and safety induction and training records, PPE records, hazardous chemical substance handling controls, emergency preparedness, incident records, first-aid inspections, medical surveillance registers, water testing records, housing inspections and sanitary facility checks.
According to the uploaded index, all documents are issued at revision 00 dated 30 March 2026. The toolkit is compiled by ASC Food Safety and approved by the Managing Director.
No document toolkit can guarantee SIZA audit approval, certification or a specific audit outcome. Audit results depend on actual implementation, worker interviews, site conditions, payroll evidence, working-hour records, contractor control, corrective actions and ongoing legal compliance.
The SIZA Ethical Trade Management System Toolkit is available for R2650 once-off. Pricing may be subject to quotation, invoice or payment processing arrangements depending on the purchasing route used.
Join a free document toolkit demonstration
Book a free demonstration to see how ASC document template toolkits are structured, how the files are normally used and how your farm or packhouse can adapt the templates to site-specific SIZA implementation requirements.
The demonstration is useful if you want to understand the toolkit before ordering or need support deciding how to implement the documents on your farm, packhouse or agricultural site.
Need help with the SIZA Ethical Trade Toolkit?
Use the support form to request the SIZA Ethical Trade Management System Toolkit, ask for a quotation or invoice, request payment instructions, or enquire about implementation support for your farm, packhouse or agricultural business.
Request the SIZA Toolkit
Please include the words SIZA Toolkit, your business name, province, whether you need an invoice or quotation, and any support required.
Important toolkit disclaimer
The SIZA Ethical Trade Management System Toolkit provides editable document templates and implementation support material. It does not replace legal advice, official SIZA requirements, labour law compliance advice, health and safety professional advice or site-specific professional assessment. The documents must be reviewed, customised and implemented according to your own workplace conditions, worker arrangements, accommodation facilities, contractors, hazards, payroll systems and legal obligations. Audit outcomes depend on actual implementation, worker interviews, records, site conditions, payroll evidence, working-hour controls, contractor oversight and corrective action evidence.