Going paperless fails most often at the forms. A site has sixty checklists that its people know by heart, and the thought of rebuilding each one in a new system is enough to keep the clipboards. ASCloud removes that step. Upload the form your team uses now, in Word, Excel or PDF, and the system reads it field by field into a digital checklist template: the items, the yes or no answers, the number fields with their limits, the photo and signature points. An ASC specialist then reviews every converted form before it goes live, because a critical limit read wrong is worse than no limit at all. As at October 2026 the first form is converted free as part of the clipboard challenge.
What the upload reads
The structure of the form: section headings, line items, tick boxes, numeric fields with units, free text, the signature and date lines. From that it builds a template with the same order and the same wording your team knows, so the checklist on the phone reads like the paper did. Numeric fields are set with the limit on the form, so a cold room check that says “≤ 5 °C” becomes a field that flags 9.1 °C and opens a corrective action.
What the specialist checks
Every converted template is reviewed by an ASC Food Safety Consultants specialist before go-live. The limits, because a misread limit is a food safety failure. The frequency and the assignment, because a form becomes a scheduled task with a named person and a time window. The clause mapping, because the checklist is linked to the standard it serves so that the audit pack can be exported by clause. And the escalation, because the point of a digital check is that a missed one wakes the right person.
What you keep
Your wording, your order, your version numbers, and the record history. The old paper records are archived as documents against the same template, so the auditor sees a continuous record across the change. Your team is trained on their own forms, in two live sessions, rather than on a generic template set.
The clipboard challenge
Email one paper checklist to info@ascfoodsafety.com, the Word, Excel or PDF your team fills in now. We send it back inside 24 hours as a working digital template on ASCloud, free, before you spend a cent. It is the fastest way to see what the system does with your own paper.
Send us one checklist today
It comes back as a working digital template inside 24 hours, reviewed by a specialist, free.
Frequently asked questions
How many forms can be converted at setup?
All the forms within the scope on your written quote. A standard single site with sixty forms is converted and reviewed inside the five-day setup.
Does it read handwriting?
It reads the printed structure of the form. Handwritten entries on completed records are archived as images against the template rather than read as data.
Can we edit the converted template?
Yes. Templates are version-controlled, and a change creates a new version with the old one withdrawn from the floor automatically.