R638 compliance that survives the municipal inspector's visit.
The Certificate of Acceptability, HACCP for kitchens, temperature logs, cleaning schedules and pest control records for South African restaurants, caterers, hotels and central kitchens, from R499 per site per month.
ASCloud holds the Certificate of Acceptability evidence, fridge and freezer temperature logs, cleaning schedules and pest control records that a municipal inspector opens the kitchen file for, on any phone or tablet. For restaurants, caterers, hotels and central kitchens the R638 plan costs R499 per site per month excluding VAT, setup R3,850 once, as at September 2026.
The kitchen file, without the file
Everything the Environmental Health Practitioner opens the file for: fridge, freezer, bain-marie and hot-hold temperature logs with limits and escalation, cleaning schedules signed as they happen, pest control records and sighting registers, food handler medical and training records, delivery receiving checks with supplier details, and cooking and cooling logs for high-risk items.
- The R638 requirement set and Certificate of Acceptability evidence pre-loaded
- Multi-site groups see every kitchen on one dashboard
- Head office knows about the missed fridge check the same morning
From CoA to HACCP certification
Hotels and industrial caterers whose clients demand certified HACCP step up from the R638 plan to HACCP to SANS 10330 without changing systems. The temperature logs already captured become the monitoring evidence.
Paper in a kitchen is grease and water damage
Clipboard sheets fade, tear and vanish before the inspector arrives. A tablet at the pass and one in the scullery replace them. Compare the printing cost of daily kitchen sheets across a year against R499 per month.
Asked before every demo
What does Regulation R638 require a kitchen to keep?
R638 of 2018 (Regulations governing general hygiene requirements for food premises, the transport of food and related matters, made under the Foodstuffs, Cosmetics and Disinfectants Act 54 of 1972) requires documented hygiene management: temperature control evidence, cleaning schedules, pest control, food handler health and training records, and the conditions of your Certificate of Acceptability. ASCloud pre-loads this as a requirement set so nothing is forgotten.
We run 14 sites. Can head office see them all?
Yes. Each site subscribes per site and head office sees every kitchen on one dashboard: completion status, missed checks and open corrective actions, live. Group pricing is quoted in writing.
Do we need special hardware?
No. Any current Android or iOS phone or tablet works. Most kitchens run one shared tablet; each staff member still signs in as themselves so every record is attributable.
Reviewed by Mthokozisi Nkosi, FSSC 22000 and BRCGS Lead Auditor and founder of ASC Food Safety Consultants. Updated 3 October 2026.
The record exists. Now it can be found.
Twenty minutes online, your standard loaded before the call, your own last audit findings shown inside the system. Setup by lead auditors, live in five working days, with every price published before you commit.