The cold chain, evidenced from goods-in to goods-out.
Temperature mapping, vehicle checks, FIFO controls and goods-in and goods-out verification for South African cold stores, depots and 3PLs feeding retail, on the plan that matches your certification ambitions.
ASCloud evidences the cold chain from goods-in to goods-out for South African cold stores, depots and 3PLs: cold room temperature rounds with breach escalation, vehicle pre-trip inspections, FIFO rotation and load checks. GFSI Entry costs from R1,820 per site per month excluding VAT, and the BRCGS Storage and Distribution requirement set is available, as at September 2026.
What a depot digitises
Cold room and freezer temperature rounds with breach escalation, loading bay and vehicle pre-trip inspections including tail-lift and curtain checks, goods-in verification against supplier and temperature specification, goods-out and dispatch checks with photo evidence of load condition, FIFO and stock rotation verification, cleaning schedules and pest control for ambient and chilled areas, and driver hygiene and training records.
- A temperature breach notifies the site manager the same hour
- Vehicle checks per truck per day, attributable to the driver who signed
- Retail customer questionnaires answered from live records, not memory
The standards distribution runs
Depots serving retail typically run the GFSI Global Markets Programme or step up to BRCGS Storage and Distribution. Both requirement sets load on the same platform, and the records built at Entry level carry forward to certification.
Paper freezes too
Clipboards in a minus 25 freezer produce exactly the records you would expect. Cased tablets with gloves-on capture do not. Compare the printing and filing cost of a depot's daily sheets against the subscription.
Asked before every demo
Can ASCloud integrate temperature logger data?
Manual temperature rounds are native, and logger or sensor feeds are scoped per site as an integration during onboarding. Either way the evidence lands in one register with limits and escalation.
Do vehicle checks work for a mixed fleet?
Yes. Each vehicle carries its own checklist schedule: rigid, semi, bakkie or third-party carrier, each with its own items, and every check attributable to the driver who performed it.
We are a 3PL. Can our customers see their own records?
Access is role-based, so a customer auditor can be given read access to the records that concern their product, and nothing else. Audit packs export per customer, per period, in one click.
Reviewed by Mthokozisi Nkosi, FSSC 22000 and BRCGS Lead Auditor and founder of ASC Food Safety Consultants. Updated 3 October 2026.
The record exists. Now it can be found.
Twenty minutes online, your standard loaded before the call, your own last audit findings shown inside the system. Setup by lead auditors, live in five working days, with every price published before you commit.